STAR - Help &
Information
Teaching Activities - Teaching Summaries
Your external teaching activities. Only a Program Administrator or Secretary may confirm Draft activity records that you enter, and may add records for you. You may edit all fields at any time.
Activity Description:
Select or enter activity description
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Activity Type:
Select or enter activity type
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Attach Evaluation Report (PDF):
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Comments:
Enter comments if there is
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Geographic Scope:
Select geographic scope
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Institution / Organization:
Enter or select institution
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Keep this record private:
Keep this record private
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Other Details:
Enter other details
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Program Level:
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Save As Draft Entry:
Save As Draft Entry
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Start - End Dates:
Enter start - end dates
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Teaching Activities - Program Teaching
This page is designed to record activities about contributions to the Schulich School of Medicine and Dentistry Programs of Undergraduate Medical Education (UME), Postgraduate Medical Education (PME), Continuing Medical Education (CME), and Postgraduate Dental Education (PDE).
The faculty member's total contribution for a Program Teaching activity is the product of how many times the activity performed the activity and how long was each session (Total Hours is a calculated field) for the date range of the teaching activity.
It is completely reasonable to have one Program Teaching activity that spans one Academic Year (eg July 2016 - June 2017).
Teaching at other Universities should be recorded in the Presentations screen with the presentation Role as an Invited Lecturer OR Visiting Professor.
Activities recorded on this screen with print on the SSMD Professional CV and the SSMD Teaching Dossier.
Updated: September 2017
Administrator's Comment:
Comments about the Course/ Activity entered above.
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AFP Credit:
This optional field indicates whether the role is credited in the performer's AFP.
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Base Entitlement:
This role attribute indicates the base entitlement required to perform the role once.
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Department:
Select a department from the picklist.
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Educational Level:
Select a level from the picklist.
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Extra Entitlement:
This role attribute indicates the extra entitlement required to perform the role once.
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Faculty:
Select a faculty from the picklist.
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Geographic Scope:
Select a geographic scope from the picklist.
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Initial Lecture:
Initial Lecture.
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Institution:
Institution where this teaching activity took place, most often the University of your main appointment. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Interprofessional Education:
Check the box to show this activity is relate to Interprofessional Education.
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Is Overload:
Indicate if this teaching record is overload or not.
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Labs:
Enter the number of hours spent supervising labs.
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Lectures:
Enter the number of hours spent lecturing.
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Location:
The university, hospital or other location where you performed this role.
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Member Comment:
Use this space to note any comment to the Program Administrator. For centrally administered programs, you may note a correction that should be made to the record for this activity.
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Number of Respondents:
Enter the number of respondents for this teaching activity.
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Number of Times:
Enter the number of times you performed this role within the date range you specify below.
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Number of Trainees:
Number of trainees attending this teaching activity.
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Other:
Enter the number of hours spent performing other teaching activities.
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Other Details:
Other details pertaining to this teaching activity.
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Percent Credit:
Percentage of the role you actually performed. For example, if you split this role equally with a colleague, enter 50%.
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Program:
Use the drop-down menu to select the program.
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Program Secretary Description:
Enter a brief description for the Program Secretary.
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Question 21 Mean:
Enter the mean of question 21.
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Question 21 Standard Deviation:
Enter the standard deviation of question 21.
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Rated Hours:
This role attribute indicates the number of hours typically required to perform the role once.
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Rated Hours in AFP:
This role attribute indicates the number of hours typically required to perform the role once, as assessed by the AFP management.
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Revised Weighted Hours:
A revision to the calculated number of weighted hours for the teaching activity may be entered here.
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Seminar / Lecture Name:
Enter the name of the teaching activity.
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Start - End Dates:
Start and End dates of the period in which you performed this role. The duration between Start and End dates should not exceed 12 months. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Stipend:
This optional field indicates whether the role is stipendiary.
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Stipend Received:
Enter the stipend you received.
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Teaching Effectiveness:
This field captures an optional note or measure of the performer's teaching effectiveness in this activity.
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Teaching Evaluation Details:
Enter the evaluation details / description.
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Teaching Evaluation Score:
Enter the numeric score you received.
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Trainees:
For some roles (e.g. supervisory or clinical) the names of the students you personally taught are relevant. Enter them here.
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Tutorials:
Enter the number of hours spent giving tutorials.
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Type of Course / Activity:
Select the role you performed. The role description contains the role title plus other optional information such as the subtitle, setting, course, and units of work.
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University Division:
Enter the University Division in which the teaching is to take place.
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Weight in AFP:
This multiplicative factor indicates the impact or difficulty of the educational role as recognized by the AFP management.
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Weight in Program:
This multiplicative factor indicates the impact or difficulty of the educational role as recognized by the program administrator.
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Weighted Hours:
The product of Rated Hours, Weight in Program, Number of Times, and % Credit.
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Weighted hours in AFP:
The product of Rated Hours in AFP, Weight in AFP, Number of Times, and % Credit.
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Work Type:
This role attribute indicates whether the educational activity involves direct contact with learners, or is administrative in nature, etc.
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Year / Stage:
Indicate the PGY or the kind of stage this teaching applies to.
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Teaching Activities - Undergraduate Education
This page is not currently used.
Updated: September 2017
Block / Year / Stage:
Type the Block name, Year (1 or 2), or Stage (1 or 2) for which you took this role.
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Comments:
Enter any additional explanation that may be needed to understand your contribution.
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Hours:
Enter the number of contact hours you spent in this role during this reporting year. Do not count preparation time.
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Role:
Click on the drop-down menu indicator and select your undergraduate education role from the list.
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Sessions / Lectures:
Enter the number of lectures or seminars you gave in this role.
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Teaching Activities - Postgraduate Education
This page is not currently used.
Updated: September 2017
Comments:
Enter any additional explanation that may be needed to understand your contribution.
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Didactic Teaching Hours:
Enter the number of contact hours you spent delivering this type of postgraduate education this reporting year. Do not count preparation time.
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Start - End Dates:
Start and end dates of the postgraduate education activity. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Type:
Click on the drop-down menu indicator and select the type of postgraduate education you gave from the list.
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Teaching Activities - Graduate Education
This page is not currently used.
Updated: September 2017
Hours:
Enter the number of contact hours you spent delivering this graduate course this reporting year. Do not count preparation time.
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Seminars / Lectures:
Number of seminars or lectures you gave in this graduate course.
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Title:
Enter the name of the graduate course you gave or lectured in.
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Type:
Click on the drop-down menu indicator and select the type of graduate education you gave from the list.
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Teaching Activities - Continuing Professional Education
This page is not currently used.
Updated: September 2017
Geographical Scope:
Enter the geographical scope of the continuing professional education.
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Hours:
Enter the number of contact hours you spent delivering or organizing this continuing education course this reporting year. Do not count preparation time unless the activity is Course Organization.
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Presentations:
Number of presentations you gave in this continuing education course.
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Type:
Click on the drop-down menu indicator and select the type of continuing education you gave from the list.
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Teaching Activities - Clinical Service Teaching
This page is designed to contain information about contributions to the clinical teaching of students, residents or fellows within the context of patient care.
Activities recorded on this page will print on the SSMD Teaching Dossier. It is currently NOT printed on the SSMD Professional CV.
Updated: September 2017
Clinical Elective External Residents:
Enter the Clinical Elective External Residents per day and per year.
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Clinical Elective External Students:
Enter the Clinical Elective External Students per day and per year.
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Clinical Elective Local University Residents:
Enter the Clinical Elective Local University Residents per day and per year.
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Clinical Elective Local University Students:
Enter the Clinical Elective Local University Students per day and per year.
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Clinical Fellows:
Enter the Clinical Fellows per day and per year.
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Clinical Hours *:
Enter the Clinical Hours * per day and per year.
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Educational Level:
Enter Educational Level
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Institution / Organization:
Enter the name of the institution or organization where the clinical teaching took place. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Level:
Select the level of the clinical teaching activity.
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Number of Clinic Days *:
Enter the Number of Clinic Days * per day and per year.
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Other Students:
Enter the Other Students per day and per year.
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PME Students:
Enter the PME Students per day and per year.
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Program:
Enter the name and/or details of the program under which your Clinical Teaching took place.
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Role - Unit:
Click on the drop-down menu indicator and select the clinical education role you fulfilled. Note that the units of effort vary from one role to another.
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Start - End Dates:
Start and end dates of the clinical teaching activity. A clinical teaching activity may typically span up to a number of weeks. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Student Name(s):
Enter the name of the students for whom you provided teaching activities.
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Teaching Evaluation Details:
Enter the evaluation details / description.
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Teaching Evaluation Score:
Enter the numeric score you received.
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Total Hours:
Enter the Total Hours per day and per year.
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Type of Student:
Enter the type of student who performed the evaluation.
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Type of Supervision:
Click on the drop-down menu indicator and select the type of supervision.
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Type of Unit:
Click on the drop-down menu indicator and select the type of teaching unit, in hours.
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UME Students:
Enter the UME Students per day and per year.
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Year / Stage:
Enter Year / Stage
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Teaching Activities - Teaching Awards
This page is designed to contain information about teaching awards the faculty member has received or been nominated for.
Activities recorded on this screen will print on the SSMD Professional CV and the SSMD Teaching Dossier.
Updated: September 2017
(Teaching) Award Name:
Enter the name of the teaching award you were nominated for or received in this reporting year.
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(Teaching) Award Status:
Choose the status of this award using the drop-down menu.
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(Teaching) Effective Date:
The date this award was given. The end date usually remains blank.
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(Teaching) Organization:
The name of the awarding organization. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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(Teaching) Student Level:
The students' educational level in the setting where this award is given.
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City:
Enter the city name.
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Country:
Select the country from the list.
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Division:
Select the division from the list or enter under Other - Specify text field.
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Faculty:
Select the faculty from the list.
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Reporting Domain:
Click on the drop-down menu indicator and select your department. Normally this is the department you are administered in (your primary appointment). In case of a cross-appointment, you may (exceptionally) select the department you are cross-appointed to.
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Teaching Activities - Teaching Innovations and Curriculum Development
This page is designed to contain information about development of novel or unique teaching methods or materials.
Activities recorded on this page will print on the SSMD Professional CV and the SSMD Teaching Dossier.
Updated: September 2017
City:
Enter the city name you performed this Innovation and Development in Teaching and Education.
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Country:
Select the country from the list.
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Department:
Select the department from the list.
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Description:
Enter a short description (up to a few paragraphs) of the new technique or material you developed, then click the [Save] button.
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Division:
Select the division from the list.
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Faculty:
Select the faculty from the list.
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Impact if Relevant:
Enter a short description of the impact of the new teaching method or material, if relevant.
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Include on TD:
Indicate if this innovation and development record is included on TD report or not.
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Innovation Area:
Your department may have identified various areas of teaching innovation or curriculum development. Select the one that applies.
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Institution / Organization:
Enter the name of the institution for this Innovation and Development in Teaching and Education. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Level:
Select the level of the teaching activity.
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Other Details:
Enter detailed information on this Innovation and Development in Teaching and Education.
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Project / Organization Name:
Name of the organization and/or project where you developed this new teaching method or material. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Role:
Please select the role you played in this record.
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Start - End Dates:
The date you began this activity and date you completed this activity. Leave the To Date blank if the activity is ongoing. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Teaching Activities - National/International Professional Education
This page is not currently used.
Updated: September 2017
Comments:
Any other information or remarks about your activity in this role.
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Description:
Describe the role you played if necessary.
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Months:
Number of months you spent in this role during the reporting year.
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Name:
Enter the name of the committee, journal agency or other body for which you fulfilled this role.
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Role:
Click on the drop-down menu indicator and select the national education role you fulfilled.
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Start - End Dates:
Start and end dates of your activity in this role. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Teaching Activities - Candidate Evaluation
This page is not currently used.
Updated: September 2017
Comments:
Other information about these evaluations and your role in performing them.
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Level:
Select the level of students for this educational activity, e.g. Undergraduate, Graduate, Postgraduate, Continuing (CME).
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Number of Times:
Enter the number of times you performed this candidate evaluation role during the specified date range.
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Other Role Details:
If you chose Other Role in Role, enter the name of the other candidate evaluation or OSCE exam role you fulfilled.
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Role:
Click on the drop-down menu indicator and select the candidate evaluation role you fulfilled.
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Start - End Dates:
Start and end dates of the period in which you performed these evaluations. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Teaching Activities - Mentoring & Coaching
This page is designed to contain information about any formal mentoring which has been assigned to the Faculty member by the Schulich School of Medicine and Dentistry.
No meeting content should be saved with these records.
Activities recorded on this screen will print on the SSMD Professional CV and the SSMD Teaching Dossier.
Updated: September 2017
Client ID:
This is the identifier from client's database that has been used to define your personal data or appointments
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Comments:
Any other notes or remarks about your activity in this role.
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Department:
Department of the mentee.
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Division:
Division of the mentee.
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Faculty:
Faculty of the mentee.
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Formal:
Check this box if the mentoring relationship was formal - for example if it provided for feedback in one or both directions.
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Lock This Record:
Indicate whether this record is locked or not
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Mentoree Location:
Your mentoree's current location. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Mentoree Name:
Name of the person you mentored.
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Mentoree Position:
Your mentoree's current position.
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Mentoring or Coaching:
Indicate that the record is a Mentoring or Coaching activity.
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Number of Encounters / Year:
Enter the number of interactions per year you have with this mentee - by telephone, email, or face-to-face.
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Start - End Dates:
Start and end dates of the period in which you performed these mentoring activities. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Total Hours:
Number of hours spent in this mentoring activity.
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Type:
Indicate the type of this mentoring.
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Teaching Activities - Supervisory Experience
This page is intended to capture activities about supervising students, residents or fellows.
Information entered on this page will print on the SSMD Professional CV and the SSMD Teaching Dossier.
Updated: September 2017
Awards attained:
Awards attained by the student.
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City:
Enter the city name.
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Collaborators:
Name of persons who worked with you to provide this supervision.
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Completed in Year:
Year the degree was awarded. Leave this field empty if no degree has yet been awarded.
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Country:
Select the country from the list.
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Current Position and Institution:
The trainee's current position and institution, if known.
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Degree:
Degree pursued by the person you supervised.
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Degree Start - End Dates:
Enter Degree Start - End Dates
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Department:
Enter the department where the supervision took place.
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Description:
Describe the type of supervision performed.
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Division:
Enter the division where the supervision took place.
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Faculty:
Select the faculty where the supervision took place.
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Formal:
Check this box if the supervision is formally recognized by your department.
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Funding Organization:
Enter funding sources of this research supervision.
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Institution:
Institution where the supervision took place. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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No. of Encounters / Year:
Number of times in the date range that you met with the student for this supervision.
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Number of Students:
Enter Number of Students
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Program:
Enter the name and/or details of the program under which your Supervisory Experience took place.
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Program Level:
Select the appropriate program level from the picklist.
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Program Sublevel:
Optional attribute indicating the sublevel of the program. Example: M.Sc., Clerkship, 2nd year.
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Program Type:
Choose the program your student was enrolled in. Note that credit may be given in different contribution areas (e.g. Research, Education) for a given program.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Research Project Title:
Title of the trainee's research project.
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Start - End Dates:
Start and end dates of the trainee's study program. Enter the year and month. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Supervisory Role:
Choose your supervisory role here. Example: Primary Supervisor, Examiner, Thesis Committee, Co-supervisor, etc.
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Teaching Effectiveness Score:
(Optional) Enter the teaching effectiveness score you received for this supervision.
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Total Hours of Contribution:
Enter the number of hours you spend in this supervisory role.
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Trainee Name:
Name of the person you supervised this year.
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Type of Student:
Enter the type of student supervised.
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Teaching Activities - Teaching Philosophy
A succinct, clearly reasoned statement of the faculty member's personal beliefs about teaching and how these have influenced their choice of teaching methods, i.e. an explanation of why you do what you do. Maximum length 2 pages
The Teaching Philosophy is a required piece of the promotion package.
Updated: September 2017
Description:
Describe the elements that you want included in your Teaching Dossier.
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Heading:
Select from the picklist the teaching area of this element.
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Start - End Dates:
Enter the start and end dates of the teaching activities covered by this element. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Subheading:
Select from picklist or specify the sub-area.
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Teaching Preparation:
Enter the preparation information.
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Teaching Activities - Teaching Effectiveness
Teaching Effectiveness scores can be imported from One45 or other Teaching evaluation system. Alternatively, scores can be entered manually into this page.
For information about importing from One45 please contact your STAR Coordinator.
NOTE: the Quintile field designates what the rating score is out of. Typically evaluations have a quintile of 7. Manually enetered scores will not print on the SSMD Teaching Dossier.
Teaching Effectiveness scores will print on the SSMD Teaching Dossier.
Updated: September 2017
Areas for Improvement:
Enter areas for improvement
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City Wide Mean:
The mean of all instructors' teaching effectiveness scores for this source group of students.
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Comments:
Any other details of the teaching effectiveness rating you received.
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Department:
Enter the department where the teaching activity took place.
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Division:
Enter the University Division in which the teaching took place.
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Faculty:
Select a faculty from the picklist.
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Number of Student Evaluations:
Enter the number of students having provided their evaluation.
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Primary Audience:
Select the primary audience from the list.
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Quintile:
Quintile is the measurement (top end) of the score. Typically evaluations are scored out of 7.
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Rotation:
Select Rotation
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Source Group:
The course, class name, year and/or specialty you taught and were evaluated on.
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Start - End Dates:
The start and end dates of the course or year of the teaching concerned. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Strengths:
Enter Strengths
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Student Level:
The level of students in the group in question, e.g. Clerkship.
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Teaching Effectiveness Score:
The average score you were given in the students' evaluation. These scores are commonly given in a scale from 1 to 5 where 5 is excellent. If the scale is different, please indicate the scale used here or in the Comments field.
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Title:
Please enter title of teaching effectiveness.
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Teaching Activities - Entitlement
This page is not currently used.
Updated: September 2017
Actual Load:
The number of entitlements accumulated beyond the required amount.
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Actual Overload:
The actual courses that have the overload option checked.
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Buyouts:
Entitlements received from Administrative Appointments assigned to the instructor.
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Comments:
Enter any free-form comment or remark here.
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Required Load:
The course load (entitlement) that the faculty member is required to teach.
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Start Date:
Start date of the entitlement concerned. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Teaching Activities - Compensation
This page is not currently used.
Updated: September 2017
Actual Overload:
The actual overload that overrides the calculated one.
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Actual Stipend:
The actual stipend that overrides the calculated one.
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Base Salary:
The employee's annual base salary.
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Benefits:
The monetary amount of an employee's benefits for the year.
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Overload:
The calculated monetary amount that a faculty member receives for teaching overload courses in the year.
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PDA:
An employee's Professional Development Amount for the year.
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PDA Supplement:
An employee's Professional Development Amount supplement for the year.
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RL Saving:
The monetary amount by which a faculty member's salary is reduced as a result of a research leave.
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Start Date:
Start date of the compensation in question. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Stipend:
The monetary amount that an employee receives for an administrative appointment.
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Personal Data - Personal Data Summary
The Personal Data Summary page records the faculty member's personal information such as name, languages skills, a bio sketch, Academic Role Category (ARC), and a photograph if desired.
Updated: 12/19
Bio Sketch:
Enter or paste a short biographical sketch here. Generate the Biographical Sketch Report to check that it fits on one printed page.
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Career Orientation:
Select the career path that reflects your agreed academic medical activities.
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Citizenship / Immigration Status:
List the nationality / nationalities for which you hold citizenship. Mention your immigration status if appropriate - landed immigrant, or work permit (with start and end date).
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CMPA number:
Your 6-digit Canadian Medical Protective Association number. Example: 714966.
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Common Designate:
If the name you prefer to go by is different from your first given name, enter it here. For example, your given name may be John Edward, but your common designate could be Ted.
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Date of birth:
Enter the year, month and day of your birth in the spaces provided.
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External ID:
This is the identifier from an external database that has been used to define your personal data or appointments.
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Family name:
Enter your family name. Examples: Jones, O'Toole, Williams-Ferreira III, St. John, de la Fontaine.
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Former surname:
Enter your maiden or otherwise former family name.
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Former Surname used in Web of Science:
Full Legal Surname as registered in Peoplesoft
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Gender:
Click the choice that applies to you.
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Given name:
Enter your given name(s) here. Include middle initials or leading initials. Examples: John, Jean-Yves, C Douglas, Paul Clarence, Richard H C.
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Language:
Select a language and check the boxes that apply for that language. To add a new language, click on [Add New].
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Leadership Title:
Enter Leadership Title
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Middle Name:
Enter your middle name.
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Practice Plan:
Select the name of the practice plan you belong to, if any.
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Print DOB on Professional CV?:
Enter Print DOB on Professional CV?
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Professional Title:
Enter your preferred professional title here. It will be printed in your biographical sketch report. Examples: MD, FRCP; Esq.; Georges Vanier Professor of Medicine.
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Provincial CPS number:
Your provincial College of Physicians and Surgeons number (normally 5 digits). Example: 87345.
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Public Release:
Enter any applicable public release information here.
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Pubmed Physician ID Number:
Enter your ORCID Number
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Salutation:
The Title should be either Dr. or blank. If Dr. is selected, then MD should not be used in the professional title field.
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Surname used in Web of Science:
Full Legal Firstname as registered in Peoplesoft
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Vendor:
Enter the name of the corporation billing for your services.
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Personal Data - Hospital Appointments
This page records the Faculty Member's hospital appointment(s) including the faculty member's Primary hospital appointment (the department and division of primary affiliation) plus any secondary hospital appointments. This page has been designated as read only, if there are errors in the information, please contact your STAR Coordinator.
Updated: 12/19
Appointment Type:
If you have more than one hospital appointment, select one of them as your Primary Hospital appointment. If you have entered only one hospital appointment, it will be interpreted in this system as your primary appointment.
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Category:
Click on the drop-down menu indicator and select the hospital privileges category from the list.
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Comment:
This field is reserved for comments concerning the pending Hospital Appointment category.
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Department:
You may click on the drop-down menu indicator and select your hospital department from the list. In case of a cross-appointment, select the department you are cross-appointed to. A small hospital may not have departments.
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Division:
You may click on the drop-down menu indicator and select your hospital division from the list. In case of a cross-appointment, select the division you are cross-appointed to.
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Ending Reason:
The reason for non-renewal of the appointment.
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Hospital:
Click on the drop-down menu indicator and select the hospital this appointment is in.
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Hospital Job Title:
Enter your primary job title.
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Request Status:
This field is used by hospital administrators to track appointment renewals and new appointments.
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Review Date:
Enter the upcoming review date for these hospital privileges.
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Start and End Dates of this Appointment:
Enter the start and end dates of this appointment. Leave the end date blank if this appointment is current.
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Personal Data - Hospital Privileges
This page is not currently used.
This page has been designated as read only, if there are errors in the information, please contact your STAR Coordinator
Updated: September 2017
Comment:
Reserved for department or hospital administrator comments.
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Hospital Appointment:
Select the hospital appointment this privilege is associated with.
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Privilege:
Select the specific privilege from the picklist. The list is maintained by the department or hospital administrator. The hospital appointment information has to be entered before hospital privileges can be defined.
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Review Requested:
Check this box to indicate a request for a change of end date and/or hospital sites.
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Sites:
Check the hospital site(s) where the privilege is held.
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Start - End Dates:
Start and end dates of this hospital privilege. Note that the start date is the same for all sites in the hospital where the privilege is granted. This also applies for the end date.
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Status:
This field is used for hospital administration.
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Personal Data - Western Contract
Basic information concerning a faculty member's contract with The Western University. The only details captured are initial rank and start date. This page has been designated as read only, if there are errors in the information, please contact your STAR Coordinator
Updated: 12/19
Comment:
(Optional) Any note or remark.
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Employee Number:
Enter your Employee number.
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Rank First Appointed:
Select the rank from the picklist.
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Start - End Dates:
Enter the start and end dates of the member's employment with the university. Leave the end date blank if the employment is current.
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Student Number:
Enter your student number.
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Personal Data - Western Rank History
This page captures the history of a faculty member's Western rank and should be in sync with Western Universities’ records. This page has been designated as read only, if there are errors in the information, please contact your STAR Coordinator.
Updated: 12/19
University Rank History:
Select the type of rank and the change request status from the picklists. Check the box if the new rank is anticipated. You may enter remarks in the field that is provided, or delete the rank altogether.
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Personal Data - University Category History
This page captures the history of your university category. Information here should be kept in sync with the university's records. In some cases, the information may need to be updated manually (use the [Edit] and [Done] buttons). The Anticipated Category field is normally used only to note upcoming changes that are not yet official, and is not visible to the member concerned.
Category History:
Update as required the Category of the status, its start and end dates, and its change request status using the corresponding picklists. Check the box if the new status is anticipated. Remarks can be added and the record deleted altogether.
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Personal Data - Western Appointments
This page records the Primary and Cross appointments with the Western University. It has been designated as read only, if there are errors in the information on this page, please contact your STAR Coordinator.
Updated: 12/19
Appointment Type:
Select the type of university appointment from the drop-down list: Primary, Joint, Cross. If you have only one university appointment, it will be interpreted as your primary appointment.
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Change Request Status:
Use the picklist to display the status of the change request.
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Comment:
This field may be used for comments, for example concerning an anticipated university appointment.
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Department:
Click on the drop-down menu indicator and select your university department from the list. In case of a cross-appointment, select the department you are cross-appointed to.
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Department code:
Enter the department code.
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Division:
You may click on the drop-down menu indicator and select your university division from the list. In case of a cross-appointment, select the division you are cross-appointed to.
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Ending Type:
If known or planned, select Retirement, Resignation, etc. as appropriate from the drop-down list.
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Faculty:
Click on the drop-down menu indicator and select the faculty of your university appointment from the list. In case of a cross-appointment, select the faculty you are cross-appointed to.
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FTE %:
Enter the percentage of full time equivalent.
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Principal Subject taught:
Enter the subject that is taught in this appointment.
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Start Date - End Dates:
Enter the start and end dates of this university appointment. If the appointment is current, leave the end date blank.
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University:
Click on the drop-down menu and select your university from the picklist.
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Voting Privileges:
Indicate if you have voting privilege or not with this appointment.
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Personal Data - Contract FTE History
(Optional) For members with a part time status at the university, the current (and historical) equivalent full time (FTE) level.
FTE:
The equivalent full time (FTE) level between 0 and 100%. A designation such as Part time or Full time may also be used.
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Start - End Dates:
Start and end dates of the noted FTE level.
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Personal Data - Administrative Title History
This page is not currently used.
Updated: September 2017
From Date:
Enter the date this title became effective.
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Status:
Choose between Active, Inactive, Pending, etc., if appropriate.
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Personal Data - Leave History
(Optional) Information about your current and past leave as a faculty member of the university. Contents of this page should be kept in sync with the university's official record. Contact your department administrator if you notice an error or discrepancy.
Description:
(Optional) Any further description of the leave.
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Leave Deferred:
Check this box if the leave was deferred.
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Leave Paid:
Check this box if the leave was paid.
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Leave Pay Percentage:
The pay percentage level during the leave.
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Leave Report Due Date:
(Optional) Due date for any required report on the leave.
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Research Leave Credit:
(Optional) Any notes about research credit granted during the leave.
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Start - End Dates: :
Start and end dates of the leave.
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Stop Tenure Clock:
Check this box if the tenure clock is stopped for the duration of the leave.
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Subtype:
The leave subtype, if noted.
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Type:
The type of leave, as noted in the official record.
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Personal Data - Addresses
The Addresses screen allows the addition of addresses related to a physician. These include, among others, Primary Office, Home Office, and Alternate Office. Several addresses may be recorded but only one address may be printed on the CV. Click Yes on the radio button on the record with the specific address you want to print on the CV.
Updated: 12/19
Address Line 1:
Enter the first line of your address. Example: 2301 Carling Avenue, Suite 444.
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Address Line 2:
Enter the second line of your address, if necessary. Example: Mail Stop 17A.
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Address Line 3:
Enter a third line for your address if necessary.
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Address Line 4:
Enter a fourth line for your address if necessary.
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City:
Enter the city name.
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Country:
Select the country from the list.
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Email:
Enter your email address, if applicable. Example: jsmith@ottawahospital.ca.
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Fax:
Enter the 10-digit fax number. Example: 905 227 8466.
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Home page:
Enter the URL of your personal website, if applicable. Example: www.uottawa.ca/researcher/person1234.
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I Use Common CV:
Indicate if you use common cv
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Mobile / Alternate Phone:
Enter the 10-digit mobile phone number, if applicable. Example: 204 292 8484.
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Name:
If this is a secretary's address, you may enter your secretary's name here. For other types of addresses, you may enter an optional contact name here.
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Pager:
Enter the 10-digit pager number. Example: 514 593 2233.
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Postal code:
Enter the postal or zip code for this address. Example: K1H 2E3.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Telephone:
Enter the 10-digit telephone number, with extension number if applicable. Examples: (613) 226 7654 or 613 737 8899 ext 21654 or 613 287 3939 x213.
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Type:
Select the type of address from the drop-down menu. Data from your Primary Office and Home addresses is used in the CV report.
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Use as Preferred Mode to Reach:
Indicate the best way to reach you. For example, if you prefer to be contacted by fax at your Primary office address, click on [Yes] and click the radio button beside your fax number in your Primary office address.
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Personal Data - Leadership Evidence
This page records any instance of public or professional leadership or creative professional activity. Such activity may be related to teaching, research, scholarly activities, government, or service and administration. This page is of particular use at Promotion & Tenure review.
Updated: September 2017
Contribution Area:
Using the drop-down menu, choose the contribution area in which you demonstrated the leadership described here.
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Leadership Evidence:
Enter a short description (up to a few paragraphs) of the evidence of your leadership. This may include (but is not limited to): (1) Leadership in professional organizations. (2) Creative professional activity such as development of a new technique. (3) Recognition of a signal contribution to an external organization.
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Leadership Title:
Enter the title of this leadership record.
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Print on Teaching Dossier:
Indicate if the record should Print on Teaching Dossier
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Start and End Dates of this Contribution:
Enter the Start and End dates of this contribution.
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Personal Data - Department / Division Meetings Attended
Activities entered here support recording attendance for Department or Divisional Meetings as directed by the department or division chair.
Updated: September 2017
From / To Date:
Using the drop-down menus, enter the start and end dates of the meeting. You do not need to enter the month or day for meetings that took place long ago. See the STAR User Guide for an explanation of the interpretation and printing rules for imprecise dates.
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Hours:
Enter the duration in hours of the activity attended.
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Meeting Name:
Enter the name of the meeting you attended, along with any other desired information about the meeting.
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Personal Data - Maintenance of Certification
The Maintenance of Certification program is a nationally validated CME recording process designed to enhance the continuing professional development of individual practitioners and specialists.
Both the Royal College of Physicians & Surgeons and the Canadian Family Physicians College CPD activities can be entered and the sections listed are modeled off either College structure.
Updated: September 2017
Activity Description:
Enter a short free-form description of the maintenance-of-certification activity you are logging here. The description should be sufficient to satisfy your professional college if you are asked for details of your MOC hours.
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Activity Description:
Please select a Activity Description.
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Activity Type:
Choose the departmental activity type from the drop-down list for the maintenance-of-certification activity you are logging here. This optional list is maintained by the department administrator.
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Attach Supporting Documentation, if available:
Attach Supporting Documentation, if available
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CPD Section:
Select the CPD section that this activity belongs to. These menus are modeled after your College.
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Hours:
Enter the number of hours that will be recognized for this activity by your professional college as continuing professional development.
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Institution / Organization:
Enter the name of the institution for this Maintenance of Certification. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Start - End Dates:
Using the drop-down menus, enter the start and end dates of the CPD activity.
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Personal Data - Special Adjustments
(For evaluators' input only) A record of any recognized special contributions you make to the functioning of the department that are not captured elsewhere in this system.
Activity:
Enter the activity name or description.
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Contribution Area:
Click on the drop-down menu indicator and select the contribution area from the picklist.
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Personal Data - Administrative Staff Evaluation
This page is for use by administrative employees and their supervisors to record performance evaluations and next year's objectives.
Employee Development:
List any development/training action(s) needed to maintain or improve current performance as well as what action(s) will help prepare the employee for future job assignments.
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From and to Dates:
The first day of the year under review and the last day of the year under review.
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Next Period Performance Objectives:
To be completed by the employee through discussion with the supervisor. When defining objectives, consider the following:
a) Are the objectives clear and precise - understood by both employee and supervisor?
b) Ensure the expected result is realistic and achievable.
c) Make the objective measurable - possible to determine manner and degree to which objective has been achieved.
d) Ensure the employee has the necessary resources/skills/abilities to achieve the objective.
e) Does it make sense to include the objective in your performance plan at this time - is it possible to achieve in the specified time frame?
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Performance Rating:
Supervisor: Based on the employee's performance of the past year, enter the appropriate numeric value (5 being "outstanding" to 1 being "needs improvement") in the Rating column for each of the following applicable factors. Also, check the box corresponding to the statement that best describes the employee's behaviour over the past year.
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Previous Period Performance Objectives:
Enter or edit the performance objectives for the year just finished. If there is a record from the previous year of objectives for this year, they are copied here by default, but may be adjusted to reflect changes adopted during the past year. Either administrative employee or supervisor may edit this field.
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Previous Period Performance Results:
Supervisor: Enter the performance results for the year just finished.
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Supervisor:
Name of the assigned supervisor.
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Title:
For administrative employee: your current title.
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Personal Data - Data Entry Tracker
This screen allows Data Entry personnel to enter issues they've encountered during data entry.
Comment & Response:
Any other comments/responses regarding this activity.
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CV Pages:
Enter the number of the CV Pages affected.
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CV Words:
Enter the amount of words affected.
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Data Entry Clerk:
Enter the name of the Data Entry Clerk.
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Data Entry Status:
Enter the status of this data entry exercise. Example: Feedback received.
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Data entry time - 1st pass:
Enter the time it took to complete this data entry exercise.
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Data entry time - post feedback (2nd pass):
Enter the time it took to make adjustments after receiving feedback.
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Data entry time - QA:
Enter the time it took to complete QA of this data entry exercise.
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Management Comment & Response:
Any other comments/responses received from management regarding this activity.
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QA Clerk:
Enter the name of the Quality Assurance Clerk.
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QA Date:
Using the drop-down menu, enter the QA date for this data entry exercise.
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Start Date:
Using the drop-down menu, enter the start date of this data entry exercise. See the STAR User Guide for an explanation of the interpretation and printing rules for imprecise dates.
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Personal Data - Financial Conflicts
Use this page to describe any conflicts of interest you may have with respect to your potential research or other academic activities.
Description:
Describe or qualify the potential conflict.
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Organization:
Enter the name of the organization or company whose support you have received may place you in conflict of interest. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Start - End Dates:
Enter the date when this relationship first placed you at risk of conflict of interest. Leave the end date blank if the relationship is continuing. Otherwise enter the date when this relationship ceased (or will cease) to put you at risk of conflict of interest.
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Personal Data - Citizenship / Immigration
This page is not currently used.
Updated: September 2017
Correspondence Language:
Select your language of correspondence.
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Date of Permanent Residency:
Date of permanent residency.
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Did you apply for permanent residency? :
Check the box if you applied.
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Immigration Status:
What is your immigration Status?
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Initials:
Enter your initials.
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Other Citizenship 1:
Citizenship other than Canadian.
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Other Citizenship 2:
Citizenship other than Canadian or citizenship indicated above.
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Work Permit Start - End Date:
Enter a start and end date for your work permit.
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Personal Data - Academic Appointments
This page contains all the key information items related Academic Appointments.
Personal Data - University Employment History
This page is not currently used.
Update: September 2017
Personal Data - Goal Setting and Review
This page is not currently used.
Updated: September 2017
Category:
What is the category of the goal?
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Faculty Comment:
Enter a faculty comment.
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Goal Statement:
What is the goal?
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Lock Record:
This record is locked for editing.
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Review Type:
Select the type of review to be performed.
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Education and Career Experience - Education
This page is designed to contain information about the faculty member's formal education. Examples include MD, PhD, BSc, MSc, etc.
Internships, Clerkships, and Residencies, are properly placed on the Other Specialized Training page.
Activities entered here will print on the SSMD Professional CV, the SSMD Promotion CV, and the SSMD Teaching Dossier.
Updated: September 2017
City:
City where the institution is located.
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Country:
Country where this institution is located.
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Degree:
Select the degree or diploma you were awarded from the drop down list.
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Department:
Select from the picklist the department in which you were awarded the degree.
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Institution:
Enter the name of the institution awarding the degree. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Level:
Select from the picklist the level of the degree.
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Province/State:
Province or State where the institution is located.
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Research Expertise:
Select one expertise area from the picklist.
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Start - End Dates:
Dates the degree studies commenced and were completed. If the month is unimportant, choose '---' as the month. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Subject / Discipline:
Subject of the degree studies.
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Supervisor:
Name of your supervisor, if applicable.
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Thesis Title:
Title of your thesis, if applicable.
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Education and Career Experience - Research Training
Any research based training the faculty member has received.
Updated: September 2017
City:
Enter the city name.
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Country:
Select the country from the list.
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Degree / Position:
Specify your degree or position here.
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Department / Program:
Name of the department where the research training was done.
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Institution:
Enter the name of the institution where the research training was done. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Start - End Dates:
Dates when the research training commenced and was completed. If the month is unimportant, choose '---' as the month. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Subject:
Enter details about the research training subject here.
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Supervisor:
Name of your supervisor, if applicable.
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Education and Career Experience - Other Specialized Training
Activities entered on this page include Internships, Specialized Training, Fellowships, Clerkships, and Residencies.
Courses leading to a diploma or other formal qualification should be recorded in the Qualifications - Certifications - Licenses page.
Activities entered here will print on the SSMD Professional CV, the SSMD Promotion CV and the SSMD Teaching Dossier
Updated: September 2017
City:
Enter the city name.
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Comments:
Enter any other details about your training in this field. Information provided in this field may not be printed on your report.
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Country:
Select the country from the list.
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Department / Position:
Name of the department where you completed this other training.
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Institution:
Name of the institution where you completed this training. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Start - End Dates:
Date when this other training began and finished. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Subject / Discipline:
Subject or Discipline associated with this training.
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Title / Position:
Title or position held during this training.
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Education and Career Experience - Qualifications, Certifications and Licenses
This page contains a faculty member's professional college memberships, out-of-province/state and foreign licenses, additional certifications, etc. Courses leading to additional qualifications can also be mentioned here.
Activities entered here will print on the SSMD Professional CV, the SSMD Promotion CV and the SSMD Teaching Dossier.
Updated: September 2017
City:
Enter the city name.
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Country:
Select the country from the list.
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Faculty:
Please select a faculty.
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License / Membership #:
If the qualification, certification, license or membership has an identification or reference number, enter it here.
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Organization:
Name of the organization awarding the qualification, certification, license or membership. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Other Details:
Enter any other details pertaining to this record that you may want to record. Information provided in this field may not be printed on your report.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Title:
Name of the qualification, certification, license or membership earned.
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Type:
Enter the type of certification or qualification.
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Education and Career Experience - Professional Associations
This page records any professional associations that the faculty member belongs to. Please be sure to record the start and end dates for all entries.
Updated: September 2017
License / Membership #:
If the association gave you an identification or reference number, enter it here.
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Name:
Name of the professional association.
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Role / Activity:
The role (elected or otherwise) or activity you performed in this association.
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Start - End Dates:
Date you first assumed the named role or activity in the association and date the role or activity finishes, if applicable. If the month is unimportant, choose '---' as the month. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.).
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Education and Career Experience - Positions Held and Leadership Experience
Current and previous jobs and positions worth mentioning on your CV. For each position, indicate the title (e.g. Director, Vice President), and the portfolio if appropriate (e.g. Admissions, Medical Affairs).
Please do NOT record present Western University positions held unless they are outside of Schulich. Such positions will be captured in your University Appointments screen.
Activities entered here will print on the SSMD Professional CV, the SSMD Promotion CV and if the checkbox is selected on the report configuration screen, the SSMD Teaching Dossier.
Updated: September 2017
City:
Enter the city name.
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Country:
Country where you held this position.
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Department:
Department where you held this position.
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Description:
Description where you held this position.
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Division:
Division where you held this position.
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Faculty / School:
Faculty or school where you held this position.
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Institution / Organization:
Institution or organization where you held this position. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Position:
The position you held. Enter the title (e.g. Director, Vice President), and the portfolio if appropriate (e.g. Admissions, Medical Affairs).
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Province/State:
Province or State where you held this position.
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Type:
Select the type of position this was - for example: Academic, Clinical, Consulting, or Other.
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Education and Career Experience - Honours and Awards
This page is designed to contain information about any Education or Research awards. Teaching awards are not recorded here, but rather in the Teaching Awards page.
Activities entered here will print on the SSMD Professional CV and the SSMD Promotion CV.
Updated: September 2017
Award Name:
Name of the honour or award.
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City:
City in which you received the honour or award.
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Comment:
Additional remarks or description about the honour or award.
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Country:
Country in which you received the honour or award.
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Description of Award:
Describe the honour or award you received.
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Effective Date:
Date the honour or award was given. Enter the year and month.
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Geographical Scope:
Select the geographical scope of this honour or award.
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Organization:
Name of the awarding organization. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Other Details:
Other details regarding the honour or award that you want to record.
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Province/State:
Province or State in which you received the honour or award.
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Role:
Describe your role in this honour or award - for example, what you did to earn it, or if you were the unique recipient.
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Specialty:
Specialty involved when you received this honour or award.
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Total Amount:
Monetary value in dollars (if any) of the award. Use of a comma as thousands separator is optional. Example: 2,200,000.45.
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Type:
Type of honour or award.
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Education and Career Experience - Areas of Interest
The faculty member's Areas of Interest, such as research, teaching, clinical, etc. This may also include a detailed explanation of the member's area of specialty.
Updated: September 2017
Area:
Select the area (i.e. nature) of your interest from the drop-down menu.
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Interest:
Describe your specific interest in 5 - 500 words.
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Research and Scholarly Activities - Research Endeavours
The Research Endeavours page in Star CV will contain a high-level paragraph format description of a faculty member's specific research interest(s).
Think: An executive summary of the goal, methods, and scope of the research.
These activities can reflect past (e.g. 1991-2005), present (e.g. 2021-Present), and in some cases future (e.g. 2024-2027) research interests.
All activities recorded on this page will print on the SSMD Professional CV and the SSMD Promotion CV.
Updated: May 2023
Description:
Enter a description of the research endeavour here. The maximum character length is 5000 (~2 pages).
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Impact:
What is the impact of this endeavour?
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Start - End Dates:
Start and end dates of the research endeavour. Leave the end date blank if the activity is ongoing. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Title / Subject:
Short name or title of this research endeavour.
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Research and Scholarly Activities - Patents and Copyrights
Activities about any patents or copyrights earned or applied for that the faculty member has been involved with.
Update: September 2017
Brief Description:
Brief description of the invention.
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Country:
Country of issue.
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Date of Issue:
Date the patent or copyright was issued.
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Joint Holder Names:
Names of the joint patent / copyright holders.
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Patent / Copyright #:
Patent or copyright number.
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Status:
Indicate here whether the patent has been granted or only applied for.
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Title:
Title of the patent or copyright.
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Type:
Indicate here whether a patent or a copyright is applicable.
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Research and Scholarly Activities - Grants and Clinical Funding
All funded research can be recorded on this screen, typically either Grants or Clinical Trials. Information should be as complete as possible, including dates, Total amount of the funding, PI, CO-PIs, the Title of the research and the funding source.
Activities entered in this page will print on both the SSMD Professional CV and the SSMD Promotion CV, unless the funded research is specific to education. In this case, if the "Education Grant" checkbox is selected, then this grant will print in the SSMD Teaching Dossier.
Updated: September 2017
Administered By:
Name of the person or organization responsible for the administration of this grant.
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Application Summary:
This is a summary of the application.
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Assistant Dean/Dean Assigned Research Space and Room :
Select in the picklist the building and room in which the research associated with this grant is performed.
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Co-investigators:
List of the co-investigators on this grant.
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Collaborators:
A list of the co-investigators working on this funded research. Format should be Smith R, Jones M.
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Currency:
(Optional field) Currency type of the money received in this grant. (Ex: CAD, USD, EU, Etc) If not monetary type is specified, CAD will be assumed. 09/2010
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Education Grant:
Indicate if this grant is educational grant or not.
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Fund End Year:
Fund End Year
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Funding Category:
Click on the drop-down menu indicator and select the category of funding from the list.
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Funding Details:
Provide details about this funding.
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Funding Source:
Name of the person or organization supplying the funding this grant. Also provide the name of the funding organization's program, if applicable. This is an auto-complete field: enter at least 4 characters and STAR will give you a picklist of all items that contain this sequence of four characters.
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Funding Sources:
Funding Sources
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Grant and/or Account #:
The university or hospital research institute number for this grant, if applicable.
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Grant Type:
Please select a grant type.
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Grant Unique Identifier:
Enter the unique identifier for a grant.
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Group/Program Head:
Check this box if you are the group or program head (in addition to perhaps being an investigator).
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Industry Grant:
Indicate if this grant is industry grant or not.
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Monetary Type:
(Optional field) Type of the money received in this grant. (Ex: Cash, Cheque, Etc) If not monetary type is specified, Cash will be assumed. 09/10
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My Share ($):
(optional field) Enter the dollar amount of your share of the total grant amount. 09/2010
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Other Details:
Additional details.
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Peer Reviewed:
Check this box if the grant has gone through a peer-review process.
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Personnel Paid on This Grant:
Enter the names of research assistants, nurses etc. who are paid on this grant.
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Principal Applicant:
The name of the Principal Investigator.
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Project:
Name of funding program
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Purpose:
(optional field) Your department may want to distinguish among various types of research and/or educational grants. Click on the drop-down menu indicator and select the purpose of the grant from the list. 09/2010
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Renewable:
Check the box if this grant is renewable. Otherwise, leave the checkbox blank.
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Reportable:
(Checkbox) This box is checked if the grant is reportable by UWO. (Sub-grants or subcontracts within the university may not need be reportable, if they are already accounted for and reported elsewhere.) 09/2010
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Role:
Select your role from the list of standard options.
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Short Title:
Short title for this grant or contract.
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Show on CV:
Indicate if this grant is shown on CV report or not.
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Start - End Dates:
Enter the year and month for both Start and End dates.
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Status:
Select the status of the grant from the drop-down. Rejected or Non-funded grants should be entered to provide you 'credit' for your effort. 12/2013
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Title:
Title of the grant.
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Total Amount Attributed to Faculty Member:
Total Amount Attributed to Faculty Member.
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Total Grant Amount:
(Required field if known) Total amount of the grant including all research sites. Use of a comma as thousands separator is optional. From this amount, and the From and To dates you enter, a "prorated amount" will be computed for each reporting year within the grant period. You normally get credit for all grants held during any part of the reporting year. 12/2013
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Yearly Information:
This provides an accounting of the grant amount by year, month and prorated amount.
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Your Involvement:
(Optional Field) A short description of your involvement in the grant. Examples: data analysis, local patient enrollment. 09/2010
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Research and Scholarly Activities - Publications
Publications can be directly imported from PubMed using the PubMed ID field and the GO button.
For publications without a PubMed import, please follow NLM citation format for fields like authorship, journal name, volume, issue, etc.
Please refrain from using the Rest Of Citation field as the intended values for this field are captured in journal specific citation fields.
Activities entered in this section will print on both the SSMD Professional CV and the SSMD Promotion CV, unless the Education Publication checkbox is checked. In this case the Publication will be included on the SSMD Teaching Dossier.
Updated September 2017
Authorship:
This is the list of authors on this publication.
NLM standard notation is: Smith D, Jones R, Peters F.
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Citation Number:
Enter the citation Number.
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City:
Enter the city name.
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Conference City:
Enter the conference city name.
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Conference Country:
Select the conference country from the list.
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Conference Date:
Enter Conference Date
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Conference Name:
Enter Conference Name
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Conference Province / State:
Select the conference Province / State from the list or enter it in the text field.
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Conference Publication Type:
Enter Conference Publication Type
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Containing Doc. Authors:
If this publication was published in collaboration with an international colleague, please list their formal institution name here.
This field will be used to highlight international publications for Dr. Denstedt.
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Contribution Level:
Enter your percentage contribution to this publication.
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Country:
Select the country from the list.
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Data Obect Identifier:
Enter the Digital Object Identifier (DOI). This DOI is a character string (for example, doi:10.1000/182) used to uniquely identify an object such as an electronic document.
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Edition:
Enter Edition
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Editors:
Enter Editors
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Education Publication:
Indicate if this publication is education publication or not.
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Import Data:
Copy citations from another electronic file and paste them here, in the format illustrated in Import Format. Leave an entire blank line before the second and subsequent citations.
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Import Format:
This box contains an example of a citation in the format that will be correctly imported to the database. Note for example, that:
1. The author list contains no periods and ends with a period.
2. The title contains no periods and ends with a period, a question mark or an exclamation mark.
3. The remainder of the entry (Rest of citation) contains whatever you want to appear following the title - typically the book, journal or conference venue where the publication was made, the year of publication, volume and page numbers, etc. It can also contain the mention Submitted for publication or Accepted for publication as appropriate.
An exception to these rules may cause the imported data to be misplaced.
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ISBNISSN:
ISBNISSN
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ISI Citation Index:
This is the link to let you find the ISI information about this publication.
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Issue:
Issue
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Journal Impact Factor:
(For refereed publications) the impact factor of the journal where the article appeared, in the year of publication (or otherwise the most recent available year). Leave this field empty for book chapters and other publication types where no impact factor is available. A list of journal impact factors is available at: http://www.sciencegateway.org/impact. On this page, use {Ctrl+F} to search for the title of the desired journal.
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Journal Name:
This is the name of the Journal/Book etc where the publication is published.
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Most Significant Publication:
Check this box if you deem the publication to be your most significant.
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Number Of Contributors:
Enter the number of contributors on this publication.
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Number of Pages:
Number of Pages
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Number Of Volumes:
Enter Number Of Volumes
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Old Department:
Old Department
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Open Access?:
Enter Open Access?
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Organization:
Enter Organization
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Page Range:
Page Range
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Peer Reviewed:
Check this box if the publication is published through peer-review process.
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Personal Remuneration:
If you received personal remuneration for this publication, enter the amount here.
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Presentation:
Use this field to note that this publication was used in a presentation. This field is not printed in any reports.
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Presentation Details:
Provide a short description of the presentation where the publication was introduced.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Publication Type:
Mandatory: Select the Publication Type.
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Publication Year:
When importing publication data, check this box if you want the software to search each citation for the apparent year of publication.
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Published Date:
Select the publication date for this publication.
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Publisher:
Publisher
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Pubmed Article ID:
Enter the PubMed article id and click GO to retrieve the publication from PubMed. Check http://www.ncbi.nlm.nih.gov/pubmed
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Remarks / Comments:
Any comment or note about the publication. Text that you type here will appear in your Annual Activity Report (AAR), but not in your CV.
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Report #:
Enter Report #
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Research Type:
Select the research type for this publication from the list.
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Rest of Citation:
NLM Data Format Required: Rest of Citation as it appears in Pubmed.
For journal articles, this would be the journal name, year, volume, issue and page numbers.
STANDARD: Can J Anaesth 2011 Jul;8(3):249-251.
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Role:
Mandatory: Select your Role on this publication.
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Section:
Enter Section
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Status:
Mandatory: Select the status of the Publication.
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Student:
Enter Student
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Student Contribution (%):
Enter Student Contribution (%)
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Supervisor(s):
Enter Supervisor(s)
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Synthesis:
Enter Synthesis
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Title:
Mandatory: Enter the Title of your presentation.
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Trainee Details:
Enter the name and initials of any of your trainees who are listed authors of this publication, in the same form as they appear on the author list.
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Trainee Publication:
Check this box if one or more of the listed authors was your trainee at the time.
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Translations:
Position Number in the author list for the purposes of differential funding calculations.
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Volume:
Volume
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Website:
Website
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Research and Scholarly Activities - Presentations
This page is intended to record Presentations that the faculty member's have done outside of the scope of Schulich. It is important to capture what type of presentation and what your role was on that presentation.
Please see the STAR Portal for definitions on Presentation Type and Presentation Role.
Information entered in this screen with print on the SSMD Professional CV and the SSMD Promotion CV except for the following:
Presentations where the ROLE was Invited Lecturer or Visiting Professor. These two roles will print on the SSMD Teaching Dossier. Other presentations where the Education Presentation checkbox is selected, will also be included on the SSMD Teaching Dossier.
Updated: September 2017
Add MOC Record:
If this presentatin record is also a MOC record, please check the box. A new record will also be added for the member under Maintenance of Certification.
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Authorship:
(Optional) The list of authors of the presentation, without commas or periods. (In some cases, there may be multiple contributors to a presentation you make.) You have room for up to 250 characters.
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City:
Enter the city name you performed this presentation.
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Competitive:
Enter Competitive
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Contribution:
Enter Contribution
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Country:
Select the country from the list.
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Faculty Member Additional Comments:
Enter Faculty Member Additional Comments
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Funding Sources:
Enter funding sources of this presentation.
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Geographical Scope:
Select the geographical scope of this presentation.
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Host:
Name of the host for this presentation, or of the meeting where it was given.
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Impact:
Enter Impact
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Include Member Additional Comments:
Enter Include Member Additional Comments
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Include Member Additional Comments:
Enter Include Member Additional Comments
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Is Invited?:
Check this box if the presentation is invited.
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Keynote?:
Enter Keynote?
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Linked Publication ID:
This is the ID of linked publication.
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Main Activities:
Enter Main Activities
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Main Audience:
Enter Main Audience
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Meeting Type:
Select the type of meeting where you gave this presentation.
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Number of Attendees:
Enter number of attendees at this presentation.
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Outcomes:
Enter Outcomes
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Peer Reviewed:
Check this box if the presentation has been through the peer-review process.
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Personal Remuneration:
If you received personal remuneration for this presentation, enter the amount here.
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Presentation by Trainee?:
Indicate if this presentation is trainee presentation or not.
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Presentation To Public:
Check this box if the presentation has been presented to public.
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Presentation Type:
For Invited Lectures:Rounds, Grand Rounds or other teaching lecture. This Type should be used in conjunction with the Invited Lecturer Role (below).
For Visiting Professors: More that 3 weeks at an Accredited University.
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Presented Date:
Date the presentation was given. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Presenter Role:
Select your role in giving this presentation.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Purpose:
Select purpose of this presentation.
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Remarks / Comments:
Any other information about the presentation in question. This information will not be printed in your CV.
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Rest of Citation:
Avoid entering any dates in this field as it will cause duplicate printing of dates on your CV.
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Standard Course Description:
Enter Standard Course Description
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Standard Course Description:
Enter Standard Course Description
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Teaching Effectiveness Score:
Please enter teaching effectiveness score.
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Teaching Evaluation Details:
Enter any details if this is a teaching evaluation.
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Title:
Title of the presentation. You have room for up to 250 characters.
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Website:
Enter Website
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Research and Scholarly Activities - Peer Review Activities
This page is intended to record the faculty member's Peer Review activities, such as Manuscript reviews, Editorial Boards, and Journal Reviews, etc.
Activities recorded on this screen with print on the SSMD Professional CV and the SSMD Promotion CV.
Updated: September 2017
Activity Type:
Select a type of review activity from the picklist.
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Geographic Scope:
Enter Geographic Scope
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Hours:
Number of hours you spent on this peer review activity.
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Number Of Reviews:
Enter number Of reviews for this peer review activity.
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Organization:
The organization for which you performed this peer review. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Other Details:
Any other details or comments regarding this activity.
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Particulars:
Any other details or comments regarding this activity.
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Peer Review Activity Type:
Select a type of review activity from the picklist.
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Role:
Click on the drop-down menu indicator and select the type of peer review activity you undertook.
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Start - End Dates:
Start and end dates of the peer review activity. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Research and Scholarly Activities - Other Professional Activities
This page is intended to record information about the faculty member's professional and scholarly activities (e.g. learned societies, boards, conference organization, roles in associations, research endeavours) that belong on the CV.
Activities recorded on this screen with print on the SSMD Professional CV and the SSMD Promotion CV.
Updated: September 2017
(Other Professional or Scholarly) Activity:
Enter the role you played, and/or a short description of this other professional or scholarly activity (as you would like it to appear on your CV), then click the [Save] button.
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City:
City in which this activity took place.
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Collaborators:
Provide the names of people that work with you on this activity.
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Contribution Area:
Select the contribution area to which this activity pertains. Examples: Research, Education, Administration.
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Country:
Country in which this activity took place.
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Project / Organization Name:
Name of the organization where you undertook this other professional or scholarly activity. Examples: CAGS, Canadian Society for Transfusion Medicine. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Province / State:
Province or state in which this activity took place.
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Role:
Indicate or specify your role for this activity.
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Supervisor:
Name of person who supervised this activity.
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Title:
Give a brief description of this activity.
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Type:
Select the type of activity if appropriate.
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Research and Scholarly Activities - Endowed Chairs and Other Funding
This page contains information about a faculty member's external salary support, plus any other funding not listed elsewhere. However, research grants and clinical funding do not belong on this page.
Updated: September 2017
Administered By:
(Optional) Name of the administrator of this funding.
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Category:
Select the category of external funding or salary support from the department-specific drop-down.
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City:
Enter the city name.
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Country:
Select the country from the list.
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Currency:
Indicate the currency of the award, endowed chair or other funding received.
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Organization:
Name of the funding organization. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Other Details:
Any other details you may want to specify.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Specialty:
The specialty of the research.
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Start - End Dates:
Start and end dates of the funding. If you leave the To Date blank, it will be interpreted as "up to the present". (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Student Name:
Enter student name.
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Total Amount:
Amount of support provided for the specified date range.
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Type:
(Optional) You may add more information about the type of funding in this field.
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Yearly Information:
Enter detailed yearly information.
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Research and Scholarly Activities - Most Significant Contributions
This page is used exclusively for the CIHR CommonCV. CommonCV requests that all applicants submit their most significant contribution. Please refer to the contribution guideline section in CommonCV for specific information.
Contribution Title:
Title of the contribution.
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Description:
Short description of the contribution.
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Made Date:
Date when the contribution was made. Leave empty if not applicable.
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Publication:
Check the box if this contribution was the object of a publication.
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Rank:
The number you enter here is used to rank your most significant contributions in the Common CV/CIHR appended contributions report. Number 1 will appear first.
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Service and Administration - Education Admin
Information about your roles in the organization of medical education at a departmental, hospital or university level.
Attach To:
Choose the research in teaching and education.
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Audience in TER:
Choose the audience that you would like this record to appear under.
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Block/Stage/Year:
Enter the name of the Block, or Year 1, Year 2, Stage 1 or Stage 2 as appropriate. Otherwise, leave this field empty.
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Comment:
Any other pertinent remark or information about this activity.
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Continuing Next Year?:
Click the [Yes] button if you are continuing in this role next year.
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Department:
Select the department from the list.
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Division Name:
If the role is Division Service Chief or Subspecialty Academic Half Day Coordinator or Subspecialty Program Director, enter the name of the division or subspecialty. Otherwise, leave this field empty.
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Faculty:
Select the faculty from the list.
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Level:
Select the level of students for this administrative activity, e.g. Undergraduate, Graduate, Postgraduate, Continuing (CME).
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Role:
Click on the drop-down menu indicator and select the education administrative role you fulfilled.
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Start - End Dates:
Start and end dates of the period in which you performed these administrative activities. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Service and Administration - Administrative Committees
This page is used to record the committees that the faculty member was a part of. Please ensure to record the role, dates and geographic scope. Please be sure to list the main activities of the committees and if there are any significant contributions made by the faculty member, please list those in the Contributions field.
Updated: December 2020
Committee Name / Role Details:
Enter the name of the committee or the specifics of the role, if appropriate. Otherwise, leave this field empty.
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Committee Species:
Click on the drop-down menu indicator and select the type of administrative committee or task you worked in.
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Organization Name:
Enter the name of the organization to which this committee belongs. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Role:
Click on the drop-down menu indicator and select the role you played.
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Scope:
Click on the drop-down menu indicator and select the scope of the committee's remit.
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Yearly Information:
Provide an accounting of the hours spent during the year on committee business, by year, month and prorated amount.
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Service and Administration - Representation
This page is not currently used.
Updated: September 2017
Category:
Type of event.
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Role:
Indicate in what role you represented your university, department or division.
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Start - End Dates:
Enter the start and end date of the event. Typically the end date will remain blank. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Title:
In which institution or organization did you represent your university, department or division. This is an auto-complete field: enter at least 4 characters and STAR will present a picklist of all items that contain this sequence of four characters.
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Service and Administration - Other Noteworthy Activities
This page is used to record activities which have no other appropriate page in STAR.
Updated: September 2017
Audience:
Note the audience or beneficiary of your involvement here.
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City:
City where this activity was carried out.
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Country:
Country where this activity was carried out.
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Description:
Enter a description of the activity here.
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Province/State:
Province or State where this activity was carried out.
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Results / Evaluation:
Summarize the impact or measurement of the activity here.
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Start - End Dates:
Start and End dates of the activity. Leave the End field blank if this activity is ongoing. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Type:
Select the type of activity, if appropriate.
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Creative Professional Activities - Creative Professional Activities
This page is not currently used.
Updated: September 2017
Audience:
Note the audience or the intended beneficiary of the activity in this field.
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Background:
Indicate the context in which this activity was performed.
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City:
Enter the city name.
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Country:
Select the country from the list.
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Description:
Provide a description of the creative professional activity here.
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Impact:
Describe the impact of the activity.
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Methods:
Methods used to perform this activity.
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Next Steps:
Steps that will need to be carried-out to complete this activity.
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Outcome Measure:
Describe how the impact of the activity is or can be measured.
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Print Order:
Order in which you want this activity to appear in the report.
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Province / State:
Select the Province / State from the list or enter it in the text field.
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Rationale:
What are the reasons why this activity was performed.
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Start - End Dates:
Start and End dates of the activity. Leave the End field blank if the activity is ongoing. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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Summary:
Summary of the activity.
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Theoretical Framework:
Describe the Theoretical framework linked to this activity.
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Title:
Give a title to this activity.
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Type:
Select the type of creative professional activity from this picklist.
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Clinical Activities - Clinical Profile
This page is not currently used.
Updated: September 2017
AM/PM:
Indicate it's AM or PM you performed this clinical activity.
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Clinical Unit Name:
Click the drop-down menu indicator and select the name of the clinical unit you worked in.
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Day Of Week:
Indicate the day of week performed this clinical activity.
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Department:
Select the department from the list.
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Division:
Select the division from the list.
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Faculty:
Select the faculty from the list.
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Hours Per Week:
Provide the number of hours per week you performed this clinical activity.
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Patients Per Week:
Provide the number of patients per week you saw for this clinical activity.
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Start - End Dates:
Start and end dates of the period in which you performed this clinical activity. (See the STAR User Guide for explanation of the interpretation and printing rules for imprecise dates.)
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